Annual Compliance Checklist
| S.no | Section | Particular of Compliance | Due Date | E-Form |
| 1. | 184(1) | Every Director of the Company in each financial year shall disclose his interest in other entities / any changes in his previous interest | At First Meeting of Board of Directors. | MBP – 1 |
| 2. | 164(2) | Every Director of the Company in each Financial Year will file with the Company disclosure of Non – Disqualification | At First Meeting of Board of Directors | DIR – 8 |
| 3. | 173 & SS – I | Every Company shall hold at least 4 Board meeting in a Financial Year and the maximum time gap between two Board Meetings will not be more than 120 days | Drafting of Notice and Minutes | Drafting of Notice and Minutes |
| 4. | 137 | Filing of Annual Financial Statement | Within 30 days from the date of Annual General meeting | AOC- 4
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| 5. | 92
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Filing of Annual Return
Certification of Annual return – every Company having Paid up Share Capital of Rs 10 /- crore or more turnover of Rs. 50/- crore or more shall be get this certificate with Practicing Company Secretary.
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Within 60 days from the date of Annual General Meeting.
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MGT – 7
MGT-8 |
| 6. | Section101& SS-2 | Notice of AGM shall be in writing or through electronic mode. | At least 21 days before the date of AGM. | Drafting of Notice and Minutes |
| 7. | 96 | A Company may hold its AGM within the period of 6 months from closing of its financial year.
Every AGM shall be called during business hours (i.e. 9 a.m. to 6 p.m.) on any day not a national day declared by the Central Government, and also held I the registered office or in any place within the city, village, or town in which the registered office is situated. |
30th September each year
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| 8. | 139 | Appointment of Auditor – will be appointed for 5 years in AGM and in every AGM it will rectified by the Shareholders but no need to file ADT 1 | Within 15 days from the date of AGM the form must be filed with ROC | ADT – 1 |
| 9. | 179 (3) | Adoption of Financial Result and Board Report in the board meeting shall be intimated to the registrar. | within 30 days from the date of Board Meeting | MGT – 14
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| 10. | 73 – 76 | If a Company accepts Deposits, then it has to file Return of Deposit | On or before 30th day of June every year. | DPT – 3 |
| 11. | Section 88& SS-1,2 | Every company shall keep the following registers :- Register of members, Register of Debenture holders, Register of directors shareholding, Register of directors, Register of charges, Register of contracts with Related Party, Register of attendance of meeting and Register of share transfer. | Update of Registers | |
| 12. | Section 118 | Every company shall keep Minutes of all Board, Committee Meetings & General Meeting in a Minutes Book.
Minutes shall be recorded in books maintained for that purpose. A company may maintain its Minutes in physical or in electronic form with Time stamp. |
Within 30 days from the date of conclusion of meetings | |
| 13. | 203 | Every Company having paid up share capital of Rs. 5 Crores or more shall appoint a whole time Company Secretary | Within 30 days from the date of appointment | MGT-14 & DIR-12
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| 14 | Section 90 | Disclosure of Significant Beneficial Owner: Company shall file BEN-2 within 30 days of receipt of BEN-1 from Share holder.
Note: On regular basis company have to check whether there is any SBO in company due to change in its shareholding or due to change in shareholding of body corporate members.
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Event Based | BEN-2
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| 15 | Rule 12A | KYC of Directors: All the Directors of company shall file this form on or before 30th September every year for all the directors of the Company. | Annual
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DIR-3 KYC
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| 16 | Section 405 | Delay in Payment to MSME Vendor: Company have to file this return half yearly in respect of pending payments to MSME vendors as at end of half year.
· April to Sep – 30th October · October to March – 30th April
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MSME-1
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| 17. | Rule 9 A | On or after 2 nd October 2018 every unlisted public co. shall issue securities in dematerialized form only
Reconciliation of share capital audit report |
Half yearly | PAS-6 |
EVENT BASED COMPLIANCE CHECKLIST
| S.no | Section | Particular of Compliance | Due Date | E-Form |
| 1. | 139 | Every Company shall appoint a Statutory Auditor
In case of resignation or removal of Auditor |
Within 30 days from the date of incorporation of the Company
Within 30 days from date occurrence of Event |
ADT-1must be filed within 15 days from the date of appointment |
| 2. | 149 | Appointment of Director- Every company shall intimate to the registrar the particulars of such appointment. | within 30 days from the date of Board meeting in which appointment made | DIR-12 |
| 3. | 168 | Resignation of the Director- The company shall on receipt of the resignation letter shall intimate the registrar in the prescribed form
The Director shall also intimate Registrar regarding the resignation within the |
within 30 days of such receipt the resignation of the Director.
Within a period of 30 days from the date of resignation |
DIR-12
DIR-11 |
| 4. | 77 | Every Company creating a charge within or outside India on its property or Assets, shall register the particulars of charge with the Registrar | within 30 days from the date of its creation | CHG-1/CHG-9 |
| 5. | 82 | Every Company shall give intimation to the Registrar of the payment or satisfaction in full | Within a period of 30 days from the date of such payment | CHG-4 |
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